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PFM AWARDS 2014: Meet the Partners in Education finalists

09 July 2014

The three finalists in the Partners in Education category are Bouygues Energies & Services with King's College London; Lend Lease FM with Sheffield University; and MITIE with Leeds MAMG

Lend Lease FM with Sheffield University

Bouygues Energies & Services with King’s College London
In August 1999, King’s and Bouygues began one of the first UK PFIs. The 25-year build and operate agreement covered the refurbishment of the Franklin-Wilkins Building on the College’s Waterloo Campus; the demolition and replacement of Old Hunt’s House on Guy’s Campus; and lifecycle replacement and operational FM both locations. The annual contract cost stands at £8.5m: an operational fee for the day-to-day services of £5m; contract variations of £0.5m; lifecycle costs (the money allocated every year to maintaining the buildings so they can be handed back in category B condition) of £1.8m; plus minor works and additional services. The construction and refurbishment cost was £120m and total operating cost over the contract was forecast to be £82.25m. By 2012, the College’s business models and operating environment had become fundamentally different. The learning and teaching day had increased considerably, while energy costs and sustainability, minor issues in 1999, were now priority. In 2012, with a potential break clause approaching in August 2013, Bouygues and King’s launched an efficiency review to see how FM service delivery could be made more efficient and effective. The College was committed to continuing the partnership; the success of the review initiative meant there was no need to progress towards the break option. The review was set against a backdrop of changing demand in the education sector and smarter ways of structuring FM services and managing asset lifecycles.

Lend Lease FM with Sheffield University
The partnership between the University of Sheffield and Lend Lease FM and Catalyst Higher Education sees them run 4200 student accommodation rooms in 41 buildings in 22 hectares of site – mainly new undergraduate students living in en-suite single accommodation. Their partnership came together in 2006 on a 40-year PPP contract and is summed up by Ian Jones, the university’s head of residential services when he says: “Lend Lease is not a contractor but a partner.” Innovation is named by all parties as being one of the cornerstones of this partnership, an example of which occurs during ‘arrival weekends’ when more than 4,000 new students arrive to take up their university place. “This is a fraught time and although not contracted to, all LLFM staff are onsite to support the university staff so that together they can ensure the first few days on campus is a positive experience.” Another cornerstone is sustainability. The campus is set in parkland and from the earliest days trees were tagged and monitored with no tree losses and at the end of the construction the compound were returned to grass. In addition, during the build period residents were consulted and communicated with about progress. Both partners will ‘swap’ best practice suppliers, use fair trade suppliers where possible, and minimise landfill by recycling and reusing where possible.

Leeds Combined Secondary School Project (CSSP) is a PFI involving several stakeholders responsible for financing, managing and operating five secondary schools and one primary school in Leeds. As a public-private partnership, the 26-year contract started when four PFI schools opened in September 2006; the remaining two opened in September 2007. The total estate of all six schools is over 50,000m2 and serves 5,500 students within central Leeds. As part of the consortium, MAMG manages the project on behalf of the investors and lenders, while MITIE provides cleaning, waste management, building/asset management, catering, grounds maintenance, caretaking, security, utilities management and delivery of health and safety systems. MITIE’s contract turnover is over £5.1m p/a with a service delivery team of over 100 employees. There are numerous stakeholders involved in providing a best-in-class educational environment (Leeds City Council, teachers, school governors, local community and businesses). The contract is delivering against original objectives in terms of quality service but it’s the partnership approach towards the educational development of pupils that stands out. “We opened doors to pupils who want to gain experience in FM, and through various initiatives are educating pupils about their role in FM, energy management and sustainability. By supporting schools with wider initiatives we’ve helped them become a valued part of the local community and are committed to continuing this work over the contract.”

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