This website uses cookies primarily for visitor analytics. Certain pages will ask you to fill in contact details to receive additional information. On these pages you have the option of having the site log your details for future visits. Indicating you want the site to remember your details will place a cookie on your device. To view our full cookie policy, please click here. You can also view it at any time by going to our Contact Us page.

Mountainous scanning operation

05 October 2011

Iron Mountain has opened one of Europe’s largest document scanning and indexing centres to help organisations across Europe protect, process and make the most of their information. The centre in Stafford expands Iron Mountain’s network of European imaging facilities to 56 in 19 countries.

Using the latest technology, the centre provides a suite of document management services for organisations of all sizes, from across all business sectors and European locations. With a production environment of just under 25,000 square feet, the centre can deliver up to 250 million documents per year at full capacity. Customer mail, including items such as invoices, application forms and HR files, comes directly to the site where it is sorted, prepared and digitised, with the required data pulled out and delivered in a format that is ready for customers to use in their systems. The strictest security features are built into the site, allowing Iron Mountain to process highly sensitive and confidential information. All the services provided are fully compliant with European national and international law.

“According to IDC, companies waste between five and 10 per cent of annual revenue on creating, sharing, searching for and protecting paper documents,” said Mark Duale, President of International at Iron Mountain. “This is because the use and distribution of paper documents is almost impossible to track. Filing them uses up valuable space and resources, and they can easily be lost or damaged. The case for scanning is therefore overwhelming, and many businesses are beginning to digitise their documents.”

For many organisations, the step to wholesale digitisation is daunting. Fears exist about information security and access, the impact on paper-based business processes, compatibility with paper and electronic archives and the minefield of rapidly changing national and European regulation.

Services provided by the new centre include logistics (secure document collection and delivery); intelligent scanning; information extraction, indexing and validation; secure storage; rapid data retrieval (for example for legal disclosure or auditing purposes); and end-of-life, legally compliant shredding or destruction.

Contact Details and Archive...

Print this page | E-mail this page


View more articles

Measuring FM Performance

Counting costs rather than measuring performance and demonstrating value to business is one of the reasons why FM has failed to achieve a strategic role in...
Article image

Why the Law Says You Need a Nappy Bin Disposal Service

At home, parents are used to disposing of their babies’ used nappies the same way they do any other domestic waste - bagging it up and sticking it in the r...

Benchmarking maintenance

BSRIA has just published this year's operation and maintenance benchmarking report as a guide for building operators to evaluate their performance against ...
Article image

Balancing the needs of FM clients and service providers

Philip Ratcliffe says that providing a fair service to both sides involved in the tendering process is a finely balanced art....
Article image

How a new farm park achieved the right washrooms for its visitors

When Lower Drayton Farm in Staffordshire was planning its farm park attraction, Play@ Lower Drayton Farm, getting the washrooms right was an important proj...
Article image

Lloyd’s transforms office space to make it fit for the future

Following the case study published on the Lloyd’s building in central London published in the