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Logging the Law

01 November 2011

European law firm Field Fisher Waterhouse are using MaiLog™bar code scanning technology. To set the scene MaiLog™ is a hand-held bar code reader and reporting system that scans and captures the bar codes of Royal Mail Recorded and Special Delivery letters and packets. It then notes the name of the end recipient and/or department.

It will also read the barcodes of virtually all UK/International Courier Companies. MaiLog™ improving time savings and efficiency and eliminating doubtful data recognition due to unsatisfactory handwriting. The end result is a far more efficient and professional operation, enabling mail to be on the recipient’s desk much earlier in the day. The system will also perform a near identical process for RM out - bound Recorded Delivery letters. MCS can also personalise Mailog™ for precise internal tracking requirements of Critical Mail/Valuables requiring proof of delivery signature. MaiLog™ produces a printout for signature capture on delivery to the department as well as creating an archival record on the computer. And most importantly no software is loaded onto the main IT Network System.

Mailroom Manager David Paxton at Field Fisher Waterhouse sees the new technology as life changing! “ It was very easy to install and set up and given its neat presence on its stand it takes up hardly any space but is just as important if not more so than all of the larger other machines and systems that we use here. Because of our vital and emotional role here it is absolutely vital that we have an instant and accurate record of all coded mail and especially so if the receipt of a particular item is questioned. It also does away with the laborious process of recording everything in written ledgers. All in all I would see this as an essential product in our field”.

John Edgar ,Managing Director, Mailroom Consultancy Surveys

MCS, with 20 years of consultancy experience, offer a scientific approach to improve mailroom operations. Key aspects of the service include a premises evaluation, analysing the current mailroom operation and appraising the messenger services. This creates Best Practice for each individual organisation and to obtain optimum mailroom potential.

The on-site consultancy visit embraces a professional formal document including a comprehensive report and concise analysis of existing operations to highlight good and bad practices. Where necessary the report includes detailed CAD plans of layout recommendations including ergonomic procedures for optimum mail flow and to safely reduce pedestrian traffic.

MCS is headed by the vastly experienced John Edgar who told PFM “proven results across a range of clients showed they have achieved improved mailroom performance and efficiency coupled with enhanced productivity without sacrificing service or management control”.

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