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Mastering the Mailroom

31 March 2011

The mailroom is rightly regarded as the core hub of any organization and the level of efficiency has corresponding impact on corporate performance and revenue. However many mailrooms have simply evolved without any proper planning and there is considerable scope for improvements in every respect.

The name to note is MCS who with nearly 20 years experience offer a truly scientific consultancy approach which is guaranteed to make cost-effective impact.  To give you an idea of this science, key aspects of the service include an onsite consultation at your premises including satellites and delivery areas. To evaluate the present location of mailroom and to analyse the current operation and efficiencies including assessing internal and external mailings, and also to appraise the messenger services to recipients.  The Operation Health Check is designed to work in partnership with managers, staff and mail messengers to obtain a bespoke Best Practice for each individual organisation and to obtain optimum mailroom potential.

What is also certain in these days of economic uncertainty is the need to reduce internal overheads within non – core services. The MCS ethos is to assist positively within your mail, portering and courier services to achieve considerable savings and improvement without necessarily costing major capital expenditure. Rather a different approach and an experienced vision of Mail Practices.

Once the consultancy visit is complete then you receive a completely professional evaluation in the form of a properly bound document including:- comprehensive report and concise analysis of existing operation; overview of mailroom service and efficiency; recommendations of new operating procedures and initiatives; detailed CAD plans of new design layout recommendations; ergonomic design – optimum mail flow; Health & Safety check report; highlight cost effective methods to improve mailroom efficiency including suggestions on overhead savings such as reduced postage costs and finally a list of action priorities.

Whether you are private or public sector MCS will achieve Best Practice & Maximum Efficiency. And this applies either if you are contemplating outsourcing your Mail / Print Facilities or looking to rationalise and reduce costs, MCS can call on unrivalled experience in every aspect including working alongside all Facilities Management Contractors. Our service is tailored to each individual client and there is absolutely no undertaking or commitment for you to purchase new equipment.

The proven results across all clients embrace improved mailroom performance and Efficiency - enhanced productivity without sacrificing service or management control - improved working environment and increased staff morale - implementation of cost saving practices and opportunities - ergonomic design - identification and solution of key issues - identify best practice - assist in staff cross training - Disaster and Recovery contingency - optimum efficiency/economies of Scale

The time frame involved consists on average of a three day Consultancy Contract by virtue of which MCS clarifies guidance and advice on how to rationalise and streamline your mail services. This takes stock of all current equipment and if necessary designing your new facility using the majority of existing furniture, sort frames and machines. Weekend relocation and rebuild work will also be addressed. Minimal Expenditure – Maximum Savings!

The principle of MCS is John Edgar who has unequalled experience of mailroom operations within both Public and Private sectors. He has a flair for thoughtful design, incorporating correct work-flows with a high regard to Health and Safety issues. During the past eighteen years he has operated and gained experience with Mail Centres in the UK, Europe, Far East and USA. Few Professionals within the UK have such a vast knowledge and background. John is a truly independent Mailroom Consultant not affiliated to any commercial company. Whether it be mailroom designs, purchase of post room equipment or analysis of security pouch systems, the recommendations will be totally unbiased and the very best for your organisation. And whether you are the end user, Facilities Manager or Architect, MCS will assist to provide solutions to your mailing problems - the aim is solely to reduce costs and improve your efficiency without sacrificing the service or management control.

For further details please contact MCS (Mailroom Consultancy Surveys) Ltd at 01438 243443; email or visit

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