This website uses cookies primarily for visitor analytics. Certain pages will ask you to fill in contact details to receive additional information. On these pages you have the option of having the site log your details for future visits. Indicating you want the site to remember your details will place a cookie on your device. To view our full cookie policy, please click here. You can also view it at any time by going to our Contact Us page.

Mastering the Mailroom

31 March 2011

The mailroom is rightly regarded as the core hub of any organization and the level of efficiency has corresponding impact on corporate performance and revenue. However many mailrooms have simply evolved without any proper planning and there is considerable scope for improvements in every respect.

The name to note is MCS who with nearly 20 years experience offer a truly scientific consultancy approach which is guaranteed to make cost-effective impact.  To give you an idea of this science, key aspects of the service include an onsite consultation at your premises including satellites and delivery areas. To evaluate the present location of mailroom and to analyse the current operation and efficiencies including assessing internal and external mailings, and also to appraise the messenger services to recipients.  The Operation Health Check is designed to work in partnership with managers, staff and mail messengers to obtain a bespoke Best Practice for each individual organisation and to obtain optimum mailroom potential.

What is also certain in these days of economic uncertainty is the need to reduce internal overheads within non – core services. The MCS ethos is to assist positively within your mail, portering and courier services to achieve considerable savings and improvement without necessarily costing major capital expenditure. Rather a different approach and an experienced vision of Mail Practices.

Once the consultancy visit is complete then you receive a completely professional evaluation in the form of a properly bound document including:- comprehensive report and concise analysis of existing operation; overview of mailroom service and efficiency; recommendations of new operating procedures and initiatives; detailed CAD plans of new design layout recommendations; ergonomic design – optimum mail flow; Health & Safety check report; highlight cost effective methods to improve mailroom efficiency including suggestions on overhead savings such as reduced postage costs and finally a list of action priorities.

Whether you are private or public sector MCS will achieve Best Practice & Maximum Efficiency. And this applies either if you are contemplating outsourcing your Mail / Print Facilities or looking to rationalise and reduce costs, MCS can call on unrivalled experience in every aspect including working alongside all Facilities Management Contractors. Our service is tailored to each individual client and there is absolutely no undertaking or commitment for you to purchase new equipment.

The proven results across all clients embrace improved mailroom performance and Efficiency - enhanced productivity without sacrificing service or management control - improved working environment and increased staff morale - implementation of cost saving practices and opportunities - ergonomic design - identification and solution of key issues - identify best practice - assist in staff cross training - Disaster and Recovery contingency - optimum efficiency/economies of Scale

The time frame involved consists on average of a three day Consultancy Contract by virtue of which MCS clarifies guidance and advice on how to rationalise and streamline your mail services. This takes stock of all current equipment and if necessary designing your new facility using the majority of existing furniture, sort frames and machines. Weekend relocation and rebuild work will also be addressed. Minimal Expenditure – Maximum Savings!

The principle of MCS is John Edgar who has unequalled experience of mailroom operations within both Public and Private sectors. He has a flair for thoughtful design, incorporating correct work-flows with a high regard to Health and Safety issues. During the past eighteen years he has operated and gained experience with Mail Centres in the UK, Europe, Far East and USA. Few Professionals within the UK have such a vast knowledge and background. John is a truly independent Mailroom Consultant not affiliated to any commercial company. Whether it be mailroom designs, purchase of post room equipment or analysis of security pouch systems, the recommendations will be totally unbiased and the very best for your organisation. And whether you are the end user, Facilities Manager or Architect, MCS will assist to provide solutions to your mailing problems - the aim is solely to reduce costs and improve your efficiency without sacrificing the service or management control.

For further details please contact MCS (Mailroom Consultancy Surveys) Ltd at 01438 243443; email

info@mailconsultancy.com or visit www.mailroomconsultancysurveys.com


Contact Details and Archive...

Print this page | E-mail this page

RELATED CONTENT...

View more articles
Article image

The OPEX Model 306s Enhanced Envelopener with Sorting Capabilities

OPEX® Corporation, a recognized global technology leader in high-speed mailroom automation, highlights the Model 306s Envelopener with Sorting capability, ...
Article image

For the record it has to be OPEX

OPEX Corporation is a recognised global technology leader in high speed mailroom automation, document imaging and material handling. For nearly 40 years OP...
https://www.fsifm.com/en-gb/
http://edition.pagesuite-professional.co.uk/Launch.aspx?EID=9031d56a-cf78-4130-aaa4-707b97840596


MOST VIEWED...

View more articles
Article image

Why the Law Says You Need a Nappy Bin Disposal Service

At home, parents are used to disposing of their babies’ used nappies the same way they do any other domestic waste - bagging it up and sticking it in the r...
Article image

How a new farm park achieved the right washrooms for its visitors

When Lower Drayton Farm in Staffordshire was planning its farm park attraction, Play@ Lower Drayton Farm, getting the washrooms right was an important proj...

Benchmarking maintenance

BSRIA has just published this year's operation and maintenance benchmarking report as a guide for building operators to evaluate their performance against ...
Article image

Lloyd’s transforms office space to make it fit for the future

Following the case study published on the Lloyd’s building in central London published in the

Lita Group restructures its senior team following successful brand refresh

Leading UK cleaning and facilities management company, Lita Group, has restructured its senior team following its recent brand refresh....

Measuring FM Performance

Counting costs rather than measuring performance and demonstrating value to business is one of the reasons why FM has failed to achieve a strategic role in...
https://www.uhubglobal.com