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A Healthy Scan

06 January 2011

ELECTRONIC DOCUMENT MANAGEMENT (EDM) is a hot topic for NHS managers. There are multiple benefits that can be derived from implementing a purely electronic data capture and processing system at all points involving direct and indirect patient care via the likes of OPEX technology.

It starts with the digitisation of patients' medical care records. This process is under way at the Mid Yorkshire Hospitals NHS Trust. Major factors behind the business case were:
● Lack of storage space for records
● The need to access records quickly
● And financial savings for the Trust.
After consultation with independent business partners Arena for the original precise feasibility study and NHS specialists Plumtree for the successful bid and installation, the Trust has purchased eight OPEX DS1225m drop-feed scanners for their ‘day forward’ scanning of patient records. Using the OPEX solution will cost the Trust £1.4m less than traditional scanners over an eight year period. Under test the OPEX DS1225m processed the highest number of pages per hour compared to alternative brands, and in terms of the end-toend process, the Opex throughput results are almost three times higher than anything on the market because files were prepared and scanned in a single operation rather than as separate steps. This includes extract pages from patient notes folders; split folders to allow scanning as 2x oversized pages; insert patient identified barcode and section separator sheets; page-turn through the file, correcting scanner issues as found; de-stapling and unfolding folded pages and repairing torn ones; detaching test results from mount-sheets, including cutting off adhesive strips; splitting booklets and taping small document pages onto carrier sheets.
The Opex DS1225m features a PC, touchscreen and integrated desk unit. The normal stack-loading and automatic feeding, the operator drops each page onto the roller track as that page is removed from the folder – allowing almost all documents to be fed without requiring carrier sheets or other special preparation.
Ideal for patient record files is the ability to scan test result pages without having to remove the sticking remnants. The scanner notably also incorporates doublefeed detection via ultrasonic detectors. This process can be overridden prior to scanning for a given page. The preferred document rotation and colour/bitonal choices are selected prior to the scan.
The pilot project revealed that the scanner operations of the OPEX DS1225m worked very successfully in processing high volumes of varied materials contained within patient record.

● For further details please contact Opex at 0161 776 4033; email or visit

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