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05 October 2009

MTAS, on stand C53 at the TWM Show, have been producing systems for maintenance and facilities management for more than 25 years. During this time there have been numerous innovations and 5 major redevelopments each of which constructed to take advantage of new technology and experience gained during the life cycle of the previous version.

In consequence, each version became better than its predecessor with enhancements to existing functionality and a set of new features and modules that not only satisfied market need but enabled the product to remain ahead of the competition and in the forefront of technology.

UltraSys II continues this theme but, whereas previous products have been a significant progression from one system to another, UltraSys II can only be described as a quantum leap. There has been a radical shift in both design and philosophy in that the system is geared to behave as a dynamic tool for both tradesmen and managers. Information is accessed with extreme ease with the system anticipating a requirement before it has been requested so that it acts as more of a personal assistant than a computer application. Many complex calculations that were once produced via reports are now available on the screen as a matter of course and provided with no degradation to system performance.

Each user operates the system as if the complete application had been developed specifically for them. Thus, although the capability of the system is far ranging, each user can cherry pick those elements that are required for them to do their job. For example, a helpdesk operator may only work through a single screen, a tradesman through particular elements of a single module or a manager with a wider remit through ‘top down’ screens with access to the Business Intelligence capability of the system. The system provides information in a very visual manner so that full understanding of a situation or problem can be quickly conveyed. For example, extensive use is made of calendars with full manipulation and drag and drop facilities of the events contained. Whatever the requirement, the system can be configured to provide the solution.

UltraSys II can handle just about any aspect of maintenance and facilities management. Jobs can range from photocopying documents to cleaning windows to painting programmes to complex maintenance and repairs on production assets to full project management of building a tower block. The system can handle any size of job and automatically plan resources needed to see it to a conclusion. Moreover, work does not have to be related to an asset; the system will allow jobs to be related to cost centres, projects, clients, contracts, departments or assets.

Costs and charges can be applied to any work aspect so that users can work on either a cost or charge basis (or both). For example, a factory manager may want full control over costs associated to manpower, materials and purchase orders to third parties whereas a facilities management provider may require costs and the ability to work to contracts that specify how charging should be undertaken. In the case of the latter the system can also handle service level agreements, penalties and liabilities as well as the myriad levels of charging in relation to the types of work being undertaken.

Functionality is extensive and very comprehensive with full integration of all modules. The following are included as standard.

  • Multi company facility operating from a central database.
  • Extensive use of data layering so that the right information is delivered to the right person or organisation.
  • Clients and contracts module.
  • Full maintenance facilities with powerful scheduling and planning capabilities encompassing resource scheduling that takes into account any special circumstances that may be associated to an event.
  • Full work control centre that enables the operator to see work underway, what is to be done, who is involved, what resource is available, etc.
  • Capability of operating with teams of personnel.
  • User defined repair guide cross referenced to a skills matrix related to manpower.
  • Comprehensive facilities for creating and associating standard work units to schedules of tasks and work orders.
  • Full building management facilities.
  • Soft services capability including portering, reprographics, cleaning, hospitality and room booking.
  • A comprehensive helpdesk facility.
  • Asset tracking and control.
  • Stores and stock control including third party involvement.
  • Purchase order processing with full tracking and auditing facilities.
  • Supplier audit and control facility.
  • Timesheets and payroll provision.
  • Personnel facilities providing general information, holidays and entitlement, work history and qualification, etc.
  • Comprehensive use of timetables for personnel and other entities within the system.
  • Comprehensive costing and charging facilities.
  • Integration with mobile and other web based technologies.
  • Comprehensive reporting facilities.
  • A full Business Intelligence suite that is unique to UltraSys II.
  • Easy system configuration geared to specific users.

The above list is by no means comprehensive but it does hopefully, convey a sense of completeness.

The pricing of UltraSys II is extremely competitive and offers outstanding value for money. For the larger user it provides a powerful business management tool that guarantees significant payback through proper control of all aspects of the business and for the smaller user it offers the chance to employ top of the range technology at a price that has been unaffordable up until now.

We will be exhibiting at the Total Workplace Management Expo on the 7th & 8th October 2009 at London Olympia on stand C53. Come and see us to find out more or contact us on 0121 233 3100 e-mail or go to

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