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VACANCY: Trust Facilities & Estates Manager

08 May 2018

Mercia Learning Trust, established in January 2014, currently comprises: King Ecgbert School, Newfield School, Totley Primary School, Valley Park Community Primary School and Nether Edge Primary School.

The mission of the Trust is to provide an outstanding education for pupils from 0-19. We are passionate that all our pupils should see their time at school as happy and fulfilling, with their potential developed to the utmost. Our approach is founded on partnership working — binding together our schools, parents and their communities.

At all Mercia Learning Trust schools our pupils will benefit from:

• A fully inclusive approach, maximising the attainment and achievement of every pupil
• A broad and balanced curriculum, with high quality teaching that responds to individual needs
• Promotion of resilience and self-reliance in our learners, thus enabling them to meet the challenges and opportunities of the changing world
• Support to develop and maintain positive well-being in all aspects of life
• High standards of orderly behaviour rooted in strong moral values
• Continual investment in the professional development of all our staff, as the foundation of our offer to pupils

For more information, please visit our website: http//

Trust Facilities & Estates Manager

£32,233 - £37,107 per annum
Permanent, Full Time

Commencement Date: as soon as possible

Mercia Learning Trust is a successful and growing multi-academy trust which currently includes 2 PFI secondary schools with facilities management and catering provided as part of the contract and 3 primary schools. It’s an exciting time for the Trust as we also prepare to open a new secondary school, Mercia School, in September 2018.

We are looking for an enthusiastic Facilities and Estates Manager to lead on the development and establishment of the Trust estates wide operation systems, implementing a strategic estate management plan including a vision and asset management plan.

The Facilities & Estates Manager will:

• develop a 3 year budget plan for the estate and define accountability at board and senior leadership levels.
• understand and communicate the relevant health and safety legislation and statutory requirements, including at board level.
• manage compliance procedures and maintain documented evidence of compliance across the estate.
• assess risks and prioritise health and safety issues in maintenance programmes.

The Facilities and Estates Manager will work in collaboration with the PFI providers understanding contractual compliance and managing change requests on behalf of the schools. They will be responsible for premises and estates related contract negotiation at Mercia School and across the primary phase, inc. catering, cleaning, ground and building maintenance to secure best value and economies of scale.

It is expected that the successful candidate will have proven experience of operational management, exceptional organisational, communication and management skills, the ability to work as part of a team and be diplomatic, self-reliant, self-motivated and able to work with minimum supervision.

To find out more about the role, please contact Charlotte Chance, Finance Director on 0114 349 4230 or download an application form and information pack from

The Trust is committed to safeguarding and promoting the welfare and safety of children and young people and expects all staff to share this commitment. The successful candidate will be required to complete a Disclosure and Barring check in line with the Rehabilitation of Offenders Act (ROA) 1974 (Exceptions) Order 1975 and the Police Act Regulations. This post is covered by Part 7 of the Immigration Act (2016) and therefore the ability to speak fluent spoken English is an essential requirement for this role.

Closing date for applications: Friday 25 May 2018
Interviews: Friday 8 June 2018

The post holder must at all times carry out his/her duties and responsibilities within the spirit of Mercia Learning Trust and School Policies and within the framework of the Education Act 2002, and School Standards and Framework Act 1998 with particular regard to the statutory responsibilities of the Governing Bodies of Schools

Post title: Trust Facilities & Estates Manager Responsible to:
Finance Director
• Understand the Trust’s strategic priorities
• Responsible, in liaison with the Finance Director, for establishing all site related contracts
• Responsible for supervision and monitoring, including performance reviews, of all site related personnel
• Responsible for reporting site related issues to appropriate Governors
• Responsible, in liaison with the Finance Director, for drawing up repairs and maintenance budgets
• Responsible for checking “Best Value” for all services and contracts
• Responsible for liaising with all appropriate agencies, services and providers including LEA, Fire & Police Services, utility companies, maintenance providers and contractors

Facilities Development:
• Responsible for managing facilities development projects
• Responsible for liaising with architects, contractors and local authority on behalf of the school
• Responsible for establishing the building and facilities development plan

Health & Safety:
• Responsible for overall management of all Health and Safety issues
• To be familiar with requirements of the Health & Safety at Work Act and other related legislation and to ensure the schools are compliant
• Responsible for ensuring the portable appliance electrical testing is carried out and recorded in accordance with legislation
• Responsible for maintaining Risk Assessments register
• Responsible for fire safety including establishing routines for checking of fire alarms and fire extinguishers. Maintenance of statutory registers re fire drills and testing
• Responsible for Annual Health & Safety Audits and liaison with H&S officers

• Responsible for all aspects of school security including access to sites, security systems, alarms, lighting and fencing
• Maintenance of all appropriate security systems
• Responsible for establishing guidelines and policies to protect students and staff from unauthorised access by intruders and trespassers
• Responsible for liaising with Police and other agencies with regard to providing a safe environment for students and staff
• Responsible for issue and security of keys

Letting of sites:
• Responsible for organising the safety and security of the buildings and sites whilst let to outside agencies
• Supervision of the lettings programme
• Responsible for promoting the letting of the premises in the local community to encourage use by local sports groups
• Responsible for managing the lettings process, in particular lettings during the school day. Responsible for liaising with the Catering Manager regarding catering arrangements for functions and lettings

• Responsible for the day-to-day operational management and delivery of the Mercia School catering
• Responsible for the supervision and liaison with all catering staff in the establishment
• Responsible for working with the catering staff, and finance team to ensure best value and to ensure that budgets are monitored effectively
• Responsible for liaising with catering staff in administrative duties including ordering of food and other materials and exercise good budget/stock control
• Responsible for establishing and maintaining good working relationships with the team and external clients.
• Responsible for assisting the Headteachers in ensuring that effective service and maintenance contracts are in place, so that kitchen equipment is regularly maintained, meeting health and safety legislation, and in good working order, and that defects are reported and repaired in a timely manner 

Caretaking Staff: 
• Responsible for monitoring caretaking across the Trust to achieve a balance between completing routine and planned maintenance jobs whilst having the capacity to respond to issues arising.
• Responsible for assisting the caretakers in developing good relationships with building users and other schools ensuring clear channels of communication.
• Responsible for defining a list of tasks, which are a) legally required or b) important to optimise teaching and learning or c) will enhance the schools reputation or general running.
• Responsible for ensuring caretakers are keeping notes of: what work is completed, how often, in what way, to what standard, what suppliers are used, what equipment is necessary. • Responsible for training requirements (both new skill acquisition and keeping existing qualifications up to date)

The Trust will endeavour to make any necessary reasonable adjustments to the job and working environment to enable access to employment opportunities for disabled job applications or continued employment for an employee who develops a disabling condition.

This job description is neither prescriptive nor exhaustive but is intended to be an accurate reflection of the scope and level of duties undertaken by the post holder. Other duties commensurate with the grading of the post may be added following discussion with the post holder.

Post title: Trust Facilities & Estates Manager

We would like our ideal candidate to have or be:

• Educated to a relevant degree or equivalent qualification



• Experience of operational management, desirable within abroad educational setting

• Experience of managing budgets and forecasting

• Experience in line management and guidance

• Highly developed communication skills; negotiation;leadership

• Excellent organisational skills

• Proven ability to work under pressure and respond todeadlines

• Ability to make sound judgements and prioritise demands

• Excellent interpersonal skills

• Excellent written communication skills

• Excellent standard of literacy and numeracy

• Intermediate level MS Office Suite

• Self-motivated with a can do approach to problem solving

• Able to demonstrate initiative and work independently

• Reliable, enthusiastic and committed

• Ability to demonstrate diplomacy, credibility and stature

• Ability to remain calm in a crisis

• Advocate of collaborative working

• The ability to work flexibly to achieve the objectives ofthe Trust

• Willing to travel between schools as required

• Flexibility essential in terms of working patterns

• Commitment to safeguarding and promoting the welfare ofchildren and young people

The Application Process

All details, including the Application Form, Job Descriptionand Person Specification can be found

within this pack or on our school website

We hope that our recruitment pack and website provides youwith plenty of information about us.

However, should you require any additional information, orwould like an informal discussion, please

contact our Finance Director Charlotte Chance, on 0114 3494230 or email

To apply, please email your completed application or send it

in the post to:

Sharon Hodkinson

PA to CEO and Finance Director

Mercia Learning Trust

79 Glen Road


S7 1RB

All applications submitted electronically will receive anemail confirming receipt.

Please note that we do not accept CVs - applicants mustsubmit an application form.

Please also note that in all cases written references willbe taken up BEFORE the final selection stage.

An email and/or letter will be sent to shortlistedcandidates with details of the interview process.

Interviews will take place on Friday 8 th June 2018.

If you have not heard from us within two weeks of theclosing date please assume that, on this

occasion, your application has been unsuccessful.

Mercia School is committed to safeguarding and promoting thewelfare and safety of children and

young people and expects all staff to share this commitment.The successful candidate will therefore be

required to complete a DBS check in line with theRehabilitation of Offenders Act

(ROA) 1974 (Exceptions) Order 1975 and the Police ActRegulations.

We are an Equal Opportunities employer.

If you have any further queries on any aspect of theapplication process, please contact

Sharon Hodkinson, PA to CEO and Finance Director, on 0114349 4230 or by emailing

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