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Trust Facilities & Estates Manager

Posted : 10 May 2018

Location : Sheffield

Salary : Grade 8 - £32,233-£37,107

Company/Agency : Mercia Learning Trust


Mercia Learning Trust, established in January 2014, currently comprises: King Ecgbert School, Newfield
School, Totley Primary School, Valley Park Community Primary School and Nether Edge Primary School.

The mission of the Trust is to provide an outstanding education for pupils from 0-19. We are passionate
that all our pupils should see their time at school as happy and fulfilling, with their potential developed to
the utmost. Our approach is founded on partnership working — binding together our schools, parents and
their communities.

At all Mercia Learning Trust schools our pupils will benefit from:

• A fully inclusive approach, maximising the attainment and achievement of every pupil
• A broad and balanced curriculum, with high quality teaching that responds to individual needs
• Promotion of resilience and self-reliance in our learners, thus enabling them to meet the challenges
and opportunities of the changing world
• Support to develop and maintain positive well-being in all aspects of life
• High standards of orderly behaviour rooted in strong moral values
• Continual investment in the professional development of all our staff, as the foundation of our offer to

For more information, please visit our website: http//

Trust Facilities & Estates Manager

£32,233 - £37,107 per annum
Permanent, Full Time

Commencement Date: as soon as possible

Mercia Learning Trust is a successful and growing multi-academy trust which currently includes
2 PFI secondary schools with facilities management and catering provided as part of the contract
and 3 primary schools. It’s an exciting time for the Trust as we also prepare to open a new
secondary school, Mercia School, in September 2018.

We are looking for an enthusiastic Facilities and Estates Manager to lead on the development
and establishment of the Trust estates wide operation systems, implementing a strategic estate
management plan including a vision and asset management plan.

The Facilities & Estates Manager will:

• develop a 3 year budget plan for the estate and define accountability at board and senior
leadership levels.
• understand and communicate the relevant health and safety legislation and statutory
requirements, including at board level.
• manage compliance procedures and maintain documented evidence of compliance
across the estate.
• assess risks and prioritise health and safety issues in maintenance programmes.

The Facilities and Estates Manager will work in collaboration with the PFI providers
understanding contractual compliance and managing change requests on behalf of the schools.
They will be responsible for premises and estates related contract negotiation at Mercia School
and across the primary phase, inc. catering, cleaning, ground and building maintenance to
secure best value and economies of scale.

It is expected that the successful candidate will have proven experience of operational
management, exceptional organisational, communication and management skills, the ability to
work as part of a team and be diplomatic, self-reliant, self-motivated and able to work with
minimum supervision.

To find out more about the role, please contact Charlotte Chance, Finance Director on 0114 349
4230 or download an application form and information pack from

The Trust is committed to safeguarding and promoting the welfare and safety of children and young
people and expects all staff to share this commitment. The successful candidate will be required to
complete a Disclosure and Barring check in line with the Rehabilitation of Offenders Act (ROA) 1974
(Exceptions) Order 1975 and the Police Act Regulations. This post is covered by Part 7 of the
Immigration Act (2016) and therefore the ability to speak fluent spoken English is an essential
requirement for this role.

Closing date for applications: Friday 25 May 2018
Interviews: Friday 8 June 2018

Job Description:

• Understand the Trust’s strategic priorities
• Responsible, in liaison with the Finance Director, for establishing all site
related contracts
• Responsible for supervision and monitoring, including performance
reviews, of all site related personnel
• Responsible for reporting site related issues to appropriate Governors
• Responsible, in liaison with the Finance Director, for drawing up repairs
and maintenance budgets
• Responsible for checking “Best Value” for all services and contracts
• Responsible for liaising with all appropriate agencies, services and
providers including LEA, Fire & Police Services, utility companies,
maintenance providers and contractors

Facilities Development:
• Responsible for managing facilities development projects
• Responsible for liaising with architects, contractors and local authority on
behalf of the school
• Responsible for establishing the building and facilities development plan

Health & Safety:
• Responsible for overall management of all Health and Safety issues
• To be familiar with requirements of the Health & Safety at Work Act and
other related legislation and to ensure the schools are compliant
• Responsible for ensuring the portable appliance electrical testing is carried
out and recorded in accordance with legislation
• Responsible for maintaining Risk Assessments register
• Responsible for fire safety including establishing routines for checking of
fire alarms and fire extinguishers. Maintenance of statutory registers re fire
drills and testing
• Responsible for Annual Health & Safety Audits and liaison with H&S officers

• Responsible for all aspects of school security including access to sites,
security systems, alarms, lighting and fencing
• Maintenance of all appropriate security systems
• Responsible for establishing guidelines and policies to protect students and
staff from unauthorised access by intruders and trespassers
• Responsible for liaising with Police and other agencies with regard to
providing a safe environment for students and staff
• Responsible for issue and security of keys

Letting of sites:
• Responsible for organising the safety and security of the buildings and sites
whilst let to outside agencies
• Supervision of the lettings programme
• Responsible for promoting the letting of the premises in the local
community to encourage use by local sports groups
• Responsible for managing the lettings process, in particular lettings during
the school day. Responsible for liaising with the Catering Manager
regarding catering arrangements for functions and lettings

• Responsible for the day-to-day operational management and delivery of
the Mercia School catering
• Responsible for the supervision and liaison with all catering staff in the
• Responsible for working with the catering staff, and finance team to ensure
best value and to ensure that budgets are monitored effectively
• Responsible for liaising with catering staff in administrative duties including
ordering of food and other materials and exercise good budget/stock
• Responsible for establishing and maintaining good working relationships
with the team and external clients.
• Responsible for assisting the Headteachers in ensuring that effective
service and maintenance contracts are in place, so that kitchen equipment
is regularly maintained, meeting health and safety legislation, and in good
working order, and that defects are reported and repaired in a timely

Caretaking Staff:
• Responsible for monitoring caretaking across the Trust to achieve a balance
between completing routine and planned maintenance jobs whilst having
the capacity to respond to issues arising.
• Responsible for assisting the caretakers in developing good relationships
with building users and other schools ensuring clear channels of
• Responsible for defining a list of tasks, which are a) legally required or b)
important to optimise teaching and learning or c) will enhance the schools
reputation or general running.
• Responsible for ensuring caretakers are keeping notes of: what work is
completed, how often, in what way, to what standard, what suppliers are
used, what equipment is necessary.
• Responsible for training requirements (both new skill acquisition and
keeping existing qualifications up to date)

The Trust will endeavour to make any necessary reasonable adjustments to the job and working
environment to enable access to employment opportunities for disabled job applications or continued
employment for an employee who develops a disabling condition.

This job description is neither prescriptive nor exhaustive but is intended to be an accurate reflection
of the scope and level of duties undertaken by the post holder. Other duties commensurate with the
grading of the post may be added following discussion with the post holder.

We would like our ideal candidate to have or be:

• Educated to a relevant degree or equivalent qualification
• Experience of operational management, desirable within a broad educational setting
• Experience of managing budgets and forecasting
• Experience in line management and guidance
• Highly developed communication skills; negotiation; leadership
• Excellent organisational skills
• Proven ability to work under pressure and respond to deadlines
• Ability to make sound judgements and prioritise demands
• Excellent interpersonal skills
• Excellent written communication skills
• Excellent standard of literacy and numeracy
• Intermediate level MS Office Suite
• Self-motivated with a can do approach to problem solving
• Able to demonstrate initiative and work independently
• Reliable, enthusiastic and committed
• Ability to demonstrate diplomacy, credibility and stature
• Ability to remain calm in a crisis
• Advocate of collaborative working
• The ability to work flexibly to achieve the objectives of the Trust
• Willing to travel between schools as required
• Flexibility essential in terms of working patterns
• Commitment to safeguarding and promoting the welfare of children and young people

The Application Process

All details, including the Application Form, Job Description and Person Specification can be found
within this pack or on our school website

We hope that our recruitment pack and website provides you with plenty of information about us.
However, should you require any additional information, or would like an informal discussion, please
contact our Finance Director Charlotte Chance, on 0114 349 4230 or email

To apply, please email your completed application to or send it
in the post to:

Sharon Hodkinson
PA to CEO and Finance Director
Mercia Learning Trust
79 Glen Road
S7 1RB

All applications submitted electronically will receive an email confirming receipt.

Please note that we do not accept CVs - applicants must submit an application form.

Please also note that in all cases written references will be taken up BEFORE the final selection stage.

An email and/or letter will be sent to shortlisted candidates with details of the interview process.

Interviews will take place on Friday 8 th June 2018.

If you have not heard from us within two weeks of the closing date please assume that, on this
occasion, your application has been unsuccessful.

Mercia School is committed to safeguarding and promoting the welfare and safety of children and
young people and expects all staff to share this commitment. The successful candidate will therefore be
required to complete a DBS check in line with the Rehabilitation of Offenders Act
(ROA) 1974 (Exceptions) Order 1975 and the Police Act Regulations.

We are an Equal Opportunities employer.

If you have any further queries on any aspect of the application process, please contact
Sharon Hodkinson, PA to CEO and Finance Director, on 0114 349 4230 or by emailing

Closing date for applications is 25 May 2018

Apply to

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