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The Full Project Management Approach from Weblight

28 May 2014

At a time when new technology is sweeping through the lighting industry, clients need an independent expert voice that allows them to take decisions based on the whole life costs of lighting, rather than just initial purchase price or apparent energy saving criteria.

Weblight’s full project management approach enables its clients to have one point of contact to manage all aspects of the project. From inception to completion, the client is kept fully appraised throughout the full length of the contract.

Weblight’s comprehensive knowledge through its first-hand experience of the downstream reliability of differing technologies allows all of this information to be brought together and backed up in an overall package which provides cradle to grave services. This approach sets Weblight apart from the other solution providers, and has been shown not only to be successful, but also substantially more cost effective than the less joined up approach offered by others.

Clients that have seen the benefit of this full project management approach include Spirit Pub Company. Weblight replaced the lighting in the front of house areas of 860 of Spirits pubs to the appropriate LED light sources, giving average energy savings of 83%, while improving the ambience of the bar areas. The company also maintains the whole pub estate as part of a 5 year commitment to ensuring the continued quality and appropriateness of the installation.

Weblight has also undertaken a major refit and refurbishment programme across the branch estate and offices of a major bank, replacing some lighting with LED, but other lighting with fluorescent where LED did not provide the necessary payback and energy saving. It is this flexible approach which is the key to clients obtaining the most appropriate solution in each situation.

LED however may not always be the right solution, Weblight will take into account the application and the environment before recommending the best lighting solution whether it is traditional lighting or LED. The company is unique in its ability to undertake the full range of design, installation and maintenance services – to design light fittings to suit any application, to design lighting schemes taking into account the interface of lighting performance, energy and capital cost, to install lighting and electrical schemes and maintain them and to offer funding packages to allow an immediate payback for clients.

All of this is achieved through in house directly employed resource. It also undertakes substantial programmes of compliance testing and certification for clients and provides a front line electrical maintenance service to prominent clients across the UK.

Weblight’s full project management process can be broken down into the following stages:

1.Initiation – Understanding your Estate

Weblight employs its own in-house design team with high level knowledge and experience of the latest lighting design applications. This is combined with the knowledge of lighting technology to produce the most appropriate solution to meet the client’s needs. Once the contract is awarded a detailed survey is carried out to understand the client estate better. All key information is established and a communication document put together to confirm the processes and timeline that the project will follow.


The mobilisation of the contract will include the introduction of the delivery team, engineers, planning of follow up meetings, system setups to include sites, SLA/KPI’s, RAMS, and programmes plus all H&S processes approved. A contract summary will be issued to all employees and any familiarisation with working practices takes place. All key information relevant to installation is captured electronically. Additional surveys are completed on PDA based survey software and uploaded onto Weblight’s Survey Database. A separate schedule is built in for managing the frequency of visits for maintenance and relamping where this is to be done.

3.Delivery of Service

Weblight will ensure that a process is put in place so that the lighting installation can be implemented as smoothly as possible and in line with particular client access requirements. All tasks are managed through PDA’s workflow to ensure that all details of the project are captured. Comments are recorded from both client and engineers before a mutual sign off of each job. Weblight provides real-time information to the client, all synchronised with our servers and available on a Web portal if required.

4.Monitoring and Controlling

The lighting installation is monitored and controlled in real-time, allowing for any potential problems to be identified in a timely manner and corrective action to be taken. The key benefit is that project performance is observed and measured regularly to identify any deviation from the project plan.

Monitoring and controlling includes:

•Measuring and reporting the ongoing project status

•Monitoring any project variation against the project management plan and the project performance baseline.

•Identifying the actions to needed to address any unforeseen issues and risks properly Influencing the factors that could avoid unnecessary so only agreed changes are implemented •In multi-site or multi-phase projects, the monitoring and control process will also provide feedback between projects.

5.Contract Conclusion & Commissioning

The contract conclusion includes the formal acceptance of the project and its successful completion. Weblight ensures the commissioning of all fixtures and fittings before the handover process begins. If a maintenance contract is in place then ongoing reviews of the project will be set and communicated to the client. Many clients have seen the benefit of following this five step process including Tesco, Marks and Spencer, Sainsbury’s, Iceland, Next, University of Bedfordshire, Royal Mail, Spirit Pub Company, Co-operative Retail Services, BHS, TK Maxx, Toys R Us and New Look.

Lighting design capability Weblight targets lighting and lighting control system modernisation in existing properties. It assesses a client’s current building portfolio including usage profiles and propose new lighting systems as a means of saving company’s money, whilst reducing carbon emissions. The company provides a comprehensive lighting redesign as this can help to maximise the energy saving potential of an environment with attractive payback periods and Weblight uses the very latest 3D lighting design packages such as Dialight Evo to undertake this. No other lighting contractor has this capability in house and it allows Weblight to offer a completely independent and impartial design service. An example of one of the 3D designs prepared by its designer is shown.

Key reasons to modernise

•Reduced annual running costs - due to the projected shortage of supply one of the major issues affecting businesses over the next five to ten years will be rising fuel costs.

•Quick return on investment.

•Improved working environment - systems designed around improving the existing environment aesthetically providing general user benefits.

•Reduced maintenance costs due to increased lamp life.

•Reduced CO2 emissions.

For more information on Weblight’s lighting design capabilities email

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