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Successful move to agile working environment

20 January 2017

Staff at Philips’ UK HQ have successfully transitioned to their new agile working environment in Guildford, Surrey, following months of research and preparation.

The new facilities achieve 30% greater density while offering a vastly improved environment for the flexible workforce.

Spread over two floors, the offices feature open plan and sit-stand desking, meeting rooms, new dropdown collaborative areas, breakout spaces and focus rooms.

KI has helped Philips create a high performing working environment with its range of UK designed and manufactured furniture products including:

- UniteSE workstations

- Work2 Sit-Stand workstations

- Meet4 collaborative tables

- 800 Series Storage lockers Prior to the relocation, extensive research was conducted around how the 530 staff utilise their space.

The new environment was planned to enhance the company’s flexible working culture and introduce agile working. The office is arranged into neighbourhoods of unassigned desks with no desk phones.

Pedestals have made way for lockers, and each position is furnished so anyone can sit anywhere at any time.

The provision of approximately 10% sit-stand workstations throughout the office reflects the company’s health and wellbeing brand.

The team at Guildford linked with designer Stuart Aitken of TDA Interiors. Warm red, and cream shades abound in the main office areas, complemented by neutral greys and white.

Blues and greens distinguish ‘away from the desk’ spaces such as meeting and focus rooms. There are fewer traditional meeting rooms, replaced by focus rooms and collaboration and breakout areas.

Stuart comments: “This was a huge project, relocating from 50,000 sq ft, down to about 35,000sq ft without any reduction in staff. This was achieved by working closely with Philips’ Workplace Innovation (WPI) programme.

"The creation of neighbourhoods meant that working adjacencies could be maintained, together with the addition of focus rooms, breakout spaces, and bookable meeting rooms. This ensured that staff are never too far away from finding a quiet working space if required.”

The change management process included working closely with champions from across the diverse workforce. Consultation and tours of the new facilities were used to ensure that employees could hit the ground running from day one.

FAQs were posted on the company intranet, and pilot furniture layouts were set up in the old building. Post-occupancy surveys have revealed an overwhelmingly positive outcome.

With an early clear idea of what furniture was required, the team was able to focus on finding the right partner.

Stuart Aitken continues: “We worked closely with KI when assessing and selecting the new workstations. This was a key part to the project as we were reducing the footprint of the desks from the old 1600mm corner cores, down to 1200mm rectangular desks set within a bench format.

“KI set up sample desking at Philips’ old office to facilitate detailed assessment by Occupational Health and IT, which passed with flying colours. We also incorporated a number of KI Work2 Sit-Stand desks into each working neighbourhood.”

Staff were assigned individual KI 800 Series lockers to replace desk pedestals, sprayed in carefully selected colours to complement the overall design of the office.

“Working with KI was a pleasure, the dedication of the team was fantastic. This was apparent from the initial visit to the showroom, right through to the installation teams and the after care service provided once Philips had moved into their new space,” says Stuart.

Yvonne Hanson-Nortey of Philips, comments: “KI’s furniture got the balance right for us - great quality and design, local manufacturing and excellent value for money. The end result speaks for itself, the products selected have a value that extends well beyond basic functionality.”

Visit the KI Europe website at www.kieurope.com or telephone 020 7404 7441 for more information.


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